Planning With Files

Planning with Files

Work like Manus: Use persistent markdown files as your "working memory on disk."

The Core Pattern

Context Window = RAM (volatile, limited)
Filesystem = Disk (persistent, unlimited)

Anything important gets written to disk.

Quick Start

Before ANY complex task:

1. Create `task_plan.md` - Use the template below 2. Create `findings.md` - For research and discoveries 3. Create `progress.md` - For session logging 4. Re-read plan before decisions - Refreshes goals in attention window 5. Update after each phase - Mark complete, log errors

File Purposes

Critical Rules

1. Create Plan First

Never start a complex task without task_plan.md. Non-negotiable.

2. The 2-Action Rule

"After every 2 view/browser/search operations, IMMEDIATELY save key findings to text files."

This prevents visual/multimodal information from being lost.

3. Read Before Decide

Before major decisions, read the plan file. This keeps goals in your attention window.

4. Update After Act

After completing any phase:

• Mark phase status: in_progress -> complete
• Log any errors encountered
• Note files created/modified

5. Log ALL Errors

Every error goes in the plan file. This builds knowledge and prevents repetition.

## Errors Encountered
| Error | Attempt | Resolution |
|-------|---------|------------|
| FileNotFoundError | 1 | Created default config |
| API timeout | 2 | Added retry logic |

6. Never Repeat Failures

if action_failed:
    next_action != same_action

Track what you tried. Mutate the approach.

The 3-Strike Error Protocol

ATTEMPT 1: Diagnose & Fix
  -> Read error carefully
  -> Identify root cause
  -> Apply targeted fix

ATTEMPT 2: Alternative Approach
  -> Same error? Try different method
  -> Different tool? Different library?
  -> NEVER repeat exact same failing action

ATTEMPT 3: Broader Rethink
  -> Question assumptions
  -> Search for solutions
  -> Consider updating the plan

AFTER 3 FAILURES: Escalate to User
  -> Explain what you tried
  -> Share the specific error
  -> Ask for guidance

Read vs Write Decision Matrix

The 5-Question Reboot Test

If you can answer these, your context management is solid:

Templates

task_plan.md Template

# Task Plan: [Task Name]

## Goal
[Clear statement of what we're trying to accomplish]

## Phases

### Phase 1: [Name]
- Status: pending | in_progress | complete
- Tasks:
  - [ ] Task 1
  - [ ] Task 2

### Phase 2: [Name]
- Status: pending
- Tasks:
  - [ ] Task 1

## Errors Encountered
| Error | Attempt | Resolution |
|-------|---------|------------|

## Decisions Made
| Decision | Rationale | Date |
|----------|-----------|------|

## Files Modified
- [file1.py] - [what changed]

findings.md Template

# Research Findings

## [Topic 1]
- Key insight 1
- Key insight 2
- Source: [where found]

## [Topic 2]
- Finding 1
- Finding 2

progress.md Template

# Session Progress

## [Date/Time]
- Started: [task]
- Completed: [what]
- Blocked on: [if any]
- Next: [what's next]

When to Use This Pattern

Use for:

• Multi-step tasks (3+ steps)
• Research tasks
• Building/creating projects
• Tasks spanning many tool calls
• Anything requiring organization

Skip for:

• Simple questions
• Single-file edits
• Quick lookups

Anti-Patterns