Energy Procurement

# Communication Templates — Energy Procurement

> **Reference Type:** Tier 3 — Load on demand when composing or reviewing energy procurement communications.
>
> **Usage:** Each template includes variable placeholders in `{{double_braces}}` for direct substitution. Templates are organized by communication type and business context. Select the template matching your scenario, substitute variables, review tone guidance, and send.

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## Table of Contents

1. [RFP to Energy Suppliers](#1-rfp-to-energy-suppliers)
2. [PPA Term Sheet Response](#2-ppa-term-sheet-response)
3. [Utility Rate Case Intervention Comment](#3-utility-rate-case-intervention-comment)
4. [Demand Response Program Enrollment](#4-demand-response-program-enrollment)
5. [Budget Forecast Presentation](#5-budget-forecast-presentation)
6. [Sustainability Report — Energy Section](#6-sustainability-report--energy-section)
7. [Internal Energy Cost Variance Analysis](#7-internal-energy-cost-variance-analysis)
8. [Supplier Contract Renewal Negotiation](#8-supplier-contract-renewal-negotiation)
9. [Regulatory Filing Comment](#9-regulatory-filing-comment)
10. [Board-Level Energy Strategy Summary](#10-board-level-energy-strategy-summary)

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## Variable Reference

Common variables used across templates:

| Variable | Description | Example |
|---|---|---|
| `{{our_company}}` | Our company legal name | `Meridian Manufacturing Corp.` |
| `{{our_contact_name}}` | Our representative name | `Jennifer Walsh` |
| `{{our_contact_title}}` | Our representative title | `Director of Energy Procurement` |
| `{{our_contact_email}}` | Our representative email | `jwalsh@meridian.com` |
| `{{our_contact_phone}}` | Our representative phone | `(614) 555-0247` |
| `{{supplier_name}}` | Energy supplier name | `NorthStar Energy Solutions` |
| `{{supplier_contact}}` | Supplier contact name | `David Chen` |
| `{{supplier_contact_title}}` | Supplier contact title | `VP, Commercial Sales` |
| `{{utility_name}}` | Utility company name | `AEP Ohio` |
| `{{iso_name}}` | ISO/RTO name | `PJM Interconnection` |
| `{{facility_name}}` | Facility name | `Columbus Manufacturing Plant` |
| `{{facility_address}}` | Facility address | `4500 Industrial Parkway, Columbus, OH 43228` |
| `{{account_number}}` | Utility account number | `110-485-7723` |
| `{{annual_consumption_mwh}}` | Annual electricity consumption | `42,000 MWh` |
| `{{peak_demand_kw}}` | Peak demand in kW | `6,200 kW` |
| `{{current_rate}}` | Current contract rate | `$0.058/kWh` |
| `{{proposed_rate}}` | Proposed new rate | `$0.054/kWh` |
| `{{market_rate}}` | Market benchmark rate | `$0.062/kWh` |
| `{{contract_start}}` | Contract start date | `2027-01-01` |
| `{{contract_end}}` | Contract end date | `2029-12-31` |
| `{{rfp_deadline}}` | RFP response deadline | `2026-05-15` |
| `{{ppa_project_name}}` | Renewable project name | `Prairie Wind Farm II` |
| `{{ppa_capacity_mw}}` | PPA project capacity | `150 MW` |
| `{{ppa_strike_price}}` | PPA strike price | `$34/MWh` |
| `{{ppa_term_years}}` | PPA contract term | `15 years` |
| `{{re_percentage}}` | Current renewable energy percentage | `38%` |
| `{{re_target}}` | RE100 target year | `2030` |
| `{{docket_number}}` | Regulatory docket number | `Case No. 26-1234-EL-AIR` |
| `{{budget_year}}` | Budget forecast year | `2027` |
| `{{total_energy_spend}}` | Total annual energy spend | `$14.2M` |
| `{{num_facilities}}` | Number of facilities | `18` |

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## 1. RFP to Energy Suppliers

**Channel:** Email with attached RFP document
**Audience:** Retail energy provider sales/pricing team
**Tone:** Professional, data-rich, competitive. You're offering a significant commercial opportunity — present it as such.

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**Subject:** `Invitation to Bid — {{our_company}} Electricity Supply RFP — {{contract_start}} Start`

{{supplier_contact}},

{{our_company}} is conducting a competitive electricity supply procurement for {{num_facilities}} facilities across {{iso_name}} territory. We are inviting {{supplier_name}}